Common Area Coordinator - Southland Mall

    • Job Tracking ID: 512255-617341
    • Job Location: Hayward, CA
    • Job Level: Entry Level (less than 2 years)
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: April 25, 2018
    • Years of Experience: Up to 2 Years
    • Starting Date: ASAP
    • Salary Range *: Hourly plus Bonus
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Job Description:

Who We Are

Rouse Properties, LLC. is a New York-based real estate investment company owned by affiliates of Brookfield Asset Management and was founded on a legacy of innovation and creativity. Rouse’s culture embodies a vibrant entrepreneurial spirit that encourages creativity, rewards initiatives and empowers our team members to excel. The foundation for this effort is our unique corporate culture, which encourages our people to think outside the box and take initiative while inspiring them to uphold the exceptional quality standards that are a Rouse hallmark. We are among the country’s largest regional mall owners. The Company’s geographically diverse portfolio spans the United States from coast to coast, and includes 36 malls and retail centers in 22 states encompassing 23.8 million square feet.

Position - Common Area Coordinator - Spring Hill Mall

The Common Area Coordinator (CAC) is responsible for effectively coordinating all Local Leasing Administration and property level Marketing activity for the shopping center with the intent to maximize return on investment.

Job Responsibilities

Local Leasing

  • Coordinate Temporary Tenant set up and move-in/move-outs
  • Work with Lease Administration to properly account for tenant billings, opening dates, closing dates, and terminations.
  • Enter all license agreements for Temporary leasing and sponsorships, track approvals, obtain tenant signatures, track tenant openings and ensure proper insurance is collected.
  • Serve as point of contact for basic sponsorship programs generated by Sponsorship group (for example: sampling, national tours, signage or banner opportunities, etc.). Coordinate event set up with client and mall operations staff.
  • Visual merchandising management, as directed.
  • Maintain Files for all Temporary Tenants keeping a contact record for phone and address.
  • Work closely with accounting to reconcile and collect rents from Temporary Tenants.


  • The CAC owns the responsibility for supporting and activating all marketing programs that drive sales/traffic and NOI growth for the center.
  • Plays the key lead role to activate the local implementation of national marketing directives and any center specific marketing programs including but not limited to in center events and promotions.
  • Supports digital and social media platforms for the center. Position is responsible for updating center digital content assuring accuracy and value to the customer as well as maintaining email marketing database.
  • Ensures center retailer listing materials and marketing promotional materials are accurate, updated and inventory levels are maintained.
  • Works with the GM to create effective marketing initiatives and tools that support our retailer partners achieve their sales goals.

Policies and Procedures

  • MAP updating and entries; MAP forecasting data entry.
  • Manage sponsorship and business development inventory.
  • Maintain Keys for all RMU and vacant space inventory.
  • In-direct Reporting to Leasing & Marketing

Financial Management

  • Ensures and maintains accurate budgets and monthly forecasts for assigned

Experience and Skills:


  • Minimum 2-3 Years of Experience, preferably in Marketing, Event Planning, Project Coordination, Retail or Real Estate
  • Bachelors degree preferred
  • Comfortable working in a fast paced, highly dynamic working environment
  • Ability to multi-task and establish priorities
  • Excellent interpersonal, oral and written communication skills
  • Strong attention to detail and ability to follow through
  • Strategic and analytical thinker
  • Ability to manage budgets and have solid accounting skills
  • Proficient in basic Microsoft Office platforms
  • Ability to read and understand standard business documentation (e.g. contract language)
  • Self-motivated, pro-active individual with a positive attitude.


  • Great work environment
  • Generous benefits including Medical, Dental and Vision plans
  • Matching 401k
  • 10 paid holidays annually
  • Paid vacation, Personal days and Sick time
  • We provide an environment where you can grow personally and professionally

We rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees regardless of race, color, sex/gender, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, veteran status, or any other protected classification under country or local law. Rouse Properties is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.