Administrative Assistant

    • Job Tracking ID: 512255-604567
    • Job Location: Eureka, USA
    • Job Level: Management
    • Level of Education: High School/GED
    • Job Type: Full-Time/Regular
    • Date Updated: June 21, 2018
    • Years of Experience: Up to 2 Years
    • Starting Date: ASAP
    • Salary Range *: Hourly plus Bonus
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Job Description:

Who We Are


Brookfield Properties | Retail  ranks among the largest mall owners in the United States.  Founded on a legacy of innovation and creativity our culture embodies a vibrant entrepreneurial spirit that encourages creativity, rewards initiatives and empowers our team members to excel.  The foundation for this effort is our unique corporate culture, which encourages our people to think outside the box and take initiative while inspiring them to uphold the exceptional quality standards that are our hallmark.  The Company’s geographically diverse portfolio spans the United States from coast to coast and includes 38 malls and retail centers in 22 states encompassing 23.8 million square feet.  

Administrative Assistant - Bayshore Mall, Eureka, CA.

The administrative assistant will be a proactive and extremely organized individual who will provide comprehensive support services while representing the company in a friendly, welcoming manner.

Job Responsibilities

  • General administrative support including data entry & special projects
  • Mall office upkeep and organization
  • Monthly Tenant sales collection and submission for processing sales reports
  • Tenant Account Receivable collection and management
  • Maintain Tenant and Vendor Certificate of Insurance log
  • Collect rent, update check logs, and submit for processing
  • Greet customers, vendors and tenants, answering questions and directing to appropriate departments
  • Code and submit expense invoices for processing and approval
  • Update tenant and vendor emergency contact list
  • Maintain tenant lease files and correspondence
  • Execute tenant construction packages
  • Execute vendor service contracts
  • Draft tenant memos and coordinate distribution

Experience and Skills:


  • Ability to work as an effective team member, multi-task in a fast-paced environment
  • Ability to maintain high accuracy and excellent attention to details
  • Ability to solve problems, to think & work efficiently/effectively on one's own
  • Excellent prioritization & organizational skills
  • Effective and courteous verbal and written communication skills
  • Microsoft Office Skills (Word, Excel, PowerPoint, Outlook, etc.)
  • Customer service oriented, have positive work attitudes in general


  • Great work environment
  • Generous benefits including Medical, Dental and Vision plans
  • Matching 401k
  • 10 paid holidays annually
  • Paid vacation, Personal days and Sick time
  • We provide an environment where you can grow personally and professionally


We rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees regardless of race, color, sex/gender, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, veteran status, or any other protected classification under country or local law. Brookfield Properties is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.